Career Opportunities

Located in the heart of Houston, off the grassy banks of Buffalo Bayou, St. Thomas High School is the oldest Catholic boy's school in Texas. St. Thomas is a premier college preparatory high school with an outstanding work environment and is always looking for dedicated faculty, administrators and staff.

Resumes for any position are always welcome; they will be kept on file and should we feel that your qualifications meet the needs of a specific position, we will contact you. St. Thomas has excellent employee benefits, competitive salaries and educational opportunities as well as a truly congenial atmosphere.

2014 - 2015 SCHOOL YEAR

Accounts Receivable Manager

Job Duties:
Manages Accounts Receivable programs for major revenue sources including capital campaign, tuition and fundraising.

Tuition Program:

  • Prepares invoices and statements for tuition and fees for annual and semi-annual payment plans.
  • Collects on accounts by sending reminders and communicating with customers via phone, email, or mail.
  • Records payments by entering them into accounting and educational software.
  • Prepares cash and check payments for bank deposit.
  • Reconciles the accounts receivable software and educational software to ensure that all payments are accounted for and properly posted.
  • Researches any discrepancies by reconciling checks, invoices, receipts and deposits. This may be required daily, weekly or monthly depending on time of year.
  • Provides regular reports to Vice President of Finance on families that are past due, with amount owed and recap of efforts and responses.
  • When appropriate, works with families that require special payment plans and collections programs.
  • Generates monthly, quarterly and annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity.
  • Manages collection program for NSF checks.

Capital Campaign:

  • Receives and records pledge payments and straight gifts for multi-million dollar capital campaign.
  • Maintains pledge tracking spreadsheets including pledge payment schedule, donor list, and pledge roll-forward.
  • Creates and maintains shadow file in accounting software to provide reporting and assure reconciliation.
  • Enters pledges, pledge payments and straight gifts into accounting software and reconciles with pledge reports to assure all pledges and payments are properly accounted for.
  • Runs credit card payments and tracks pledge payments made via credit card.
  • Reconciles monthly with Advancement Office software to assure that pledge payment reminders are accurate.
  • Identifies pledges that are in arrears and works with Advancement Office to assure the donors are communicated with in a timely manner.
  • Develops an early detection plan for identifying those not making pledge payments in time for corrective action.
  • Reconciles and prepares reports weekly, monthly and quarterly for various constituencies including leadership, lending institutions, Finance Committee of the Board, etc.
  • Works with Advancement Office to assure that pledge reminders are sent consistently and on time each month.
  • Advises President, Vice President of Finance and Vice President for Advancement of significant large new pledges and straight gifts in a timely manner.
  • Prepares cash and check payments for bank deposit.
  • Assists in organization of Accounts Receivable files in preparation for annual audit.

Other Duties:

  • Manages bi-annual permit to exam collections (collection of unpaid student tuition, athletic fees, library fines and IT fees.)
  • Performs collections and reconciliation for several smaller fundraisers and revenue sources including Auction, Summer School tuition, Booster Club Magazine, Directory Ads, Athletic Fees, etc.
  • Assists Accounting Manager with Round Up ticket accounting process.
  • Responsible for helping to provide accounting and banking services at major fundraisers: Auction (Saturday night), Round Up (Sunday), Golf Tournament, July 4th Celebration (holiday), Alumni Tailgate and Style Show. Some additional work outside of typical work hours may include Open House, Registration Night, and other school events where collections may take place.
  • Participates in a dynamic and forward-thinking Business Office environment where teamwork takes precedence and support of the School and Community is vital.
  • Reconciliation skills required.
  • Other duties as assigned.

Skills/Qualifications: Organization, Accounting, Data Entry Skills, General Math Skills, Financial Software, Analyzing Information, Attention to Detail, Thoroughness, Reporting Research Results, Verbal Communication.

Note:  This is a 12-month, 40 hour per week position.

HOW TO APPLY

Individual positions may have specific instructions on how to apply. If so, follow those directions. If you are applying for a teaching position, download a St. Thomas Teacher Application form. If you are applying for a staff position, download a St. Thomas Staff Application for employment. Both applications are in Adobe Acrobat PDF format. Mail your completed application along with your cover letter, resume, and salary history to the address below. No Phone calls accepted.

CONTACT

Career Opportunity
St. Thomas High School
4500 Memorial Drive
Houston, TX 77007
careers@sths.org

St. Thomas High School is an Equal Opportunity Employer and considers all candidates for employment equally regardless of race, color, national origin, sex, age or handicap. Because of its status as a religious entity, the school may consider the candidate's religious affiliation in its employment decisions, consistent with State and Federal law.

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Events