Career Opportunities

Located in the heart of Houston, off the grassy banks of Buffalo Bayou, St. Thomas High School is the oldest Catholic boy's school in Texas. St. Thomas is a premier college preparatory high school with an outstanding work environment and is always looking for dedicated faculty, administrators and staff.

Resumes for any position are always welcome; they will be kept on file and should we feel that your qualifications meet the needs of a specific position, we will contact you. St. Thomas has excellent employee benefits, competitive salaries and educational opportunities as well as a truly congenial atmosphere.

2014 - 2015 SCHOOL YEAR

Business Office Administrative Assistant

Accountability:   Immediately responsible to the Vice President of Finance.

Duties:

  • Assist Vice President of Finance and Business Office staff as needed to operate the business of the School and Foundation.
  • Manage purchase requisition and bidding processes assuring procedures are adhered to.
  • Process all accounts payable invoices by securing approval of payment, matching with purchase requisition, coding to proper department account, post in Quick Books once approved by the VP of Finance.
  • Issue payables checks, secure signatures, mail checks weekly or as needed.
  • Maintain all vendor files for accounts payables in neat and orderly manner.
  • Deposit funds into the bank for the Business Office, Booster Club, Bookstore, Athletic Department, Development Office, etc.
  • Maintain Petty Cash for the Business Office including fulfilling petty cash requests, maintaining precise records and following up to reconcile receipts.
  • Prepare and process money banks for events held on and off campus such as athletic games, alumni events, gala, golf tournament, etc.
  • Assist students, parents, faculty, staff and vendors visiting the Business Office with a wide variety of issues, questions and concerns.
  • Answer phones for Business Office.
  • Open and sort incoming mail for Business Office.
  • Maintain accounting files and project files for Department.
  • Assign parking spaces to faculty and staff.
  • Coordinate the selling of parking permits to students and maintain parking assignments during the school year.
  • Maintain seasonal project lists for facility and maintenance staff and assure projects and priorities are completed in a timely manner.
  • Assist Director of Operations and Director of Maintenance with projects, paperwork, permits, procurement, etc.
  • Set up printing accounts for students as needed, manager locker combinations and lock check in/check out process.
  • Assist with distribution of permit to exam cards each semester.
  • Assist with major events including Auction, Round-Up, Style Show, Golf Tournament, Registration Night, Alumni Weekend, July 4th, etc. 
  • Order office supplies for the department.
  • Schedule meetings, order refreshments, set up and clean-up for departmental and team meetings.
  • Order merchandise and supplies for faculty and staff online as needed.
  • Assist with on-line store posting and training faculty/staff on use of store.
  • Other duties as assigned.

 Skills:

  • Ability to think independently and function as a team.
  • Excellent verbal and written skills.
  • Highly motivated to work with a variety of people – students, parents, faculty, staff, vendors, etc.
  • Keen customer service skills and ability to remain calm under pressure.
  • Microsoft Office: Excel, WORD, Outlook.  Bookkeeping and accounting skills preferred.


Note:  This is a 12-month, 40 hour per week position.

HOW TO APPLY

Individual positions may have specific instructions on how to apply. If so, follow those directions. If you are applying for a teaching position, download a St. Thomas Teacher Application form. If you are applying for a staff position, download a St. Thomas Staff Application for employment. Both applications are in Adobe Acrobat PDF format. Mail your completed application along with your cover letter, resume, and salary history to the address below. No Phone calls accepted.

CONTACT

Career Opportunity
St. Thomas High School
4500 Memorial Drive
Houston, TX 77007
careers@sths.org

St. Thomas High School is an Equal Opportunity Employer and considers all candidates for employment equally regardless of race, color, national origin, sex, age or handicap. Because of its status as a religious entity, the school may consider the candidate's religious affiliation in its employment decisions, consistent with State and Federal law.

Business Office Administrative Assistant

Accountability:   Immediately responsible to the Vice President of Finance.

 

Duties:

1.       Assist Vice President of Finance and Business Office staff as needed to operate the business of the School and Foundation.

2.       Manage purchase requisition and bidding processes assuring procedures are adhered to.

3.       Process all accounts payable invoices by securing approval of payment, matching with purchase requisition, coding to proper department account, post in Quick Books once approved by the VP of Finance.

4.       Issue payables checks, secure signatures, mail checks weekly or as needed.

5.       Maintain all vendor files for accounts payables in neat and orderly manner.

6.       Deposit funds into the bank for the Business Office, Booster Club, Bookstore, Athletic Department, Development Office, etc.

7.       Maintain Petty Cash for the Business Office including fulfilling petty cash requests, maintaining precise records and following up to reconcile receipts.

8.       Prepare and process money banks for events held on and off campus such as athletic games, alumni events, gala, golf tournament, etc.

9.       Assist students, parents, faculty, staff and vendors visiting the Business Office with a wide variety of issues, questions and concerns.

10.   Answer phones for Business Office.

11.   Open and sort incoming mail for Business Office.

12.   Maintain accounting files and project files for Department.

13.   Assign parking spaces to faculty and staff.

14.   Coordinate the selling of parking permits to students and maintain parking assignments during the school year.

15.   Maintain seasonal project lists for facility and maintenance staff and assure projects and priorities are completed in a timely manner.

16.   Assist Director of Operations and Director of Maintenance with projects, paperwork, permits, procurement, etc.

17.   Set up printing accounts for students as needed, manager locker combinations and lock check in/check out process.

18.   Assist with distribution of permit to exam cards each semester.

19.   Assist with major events including Auction, Round-Up, Style Show, Golf Tournament, Registration Night, Alumni Weekend, July 4th, etc. 

20.   Order office supplies for the department.

21.   Schedule meetings, order refreshments, set up and clean-up for departmental and team meetings.

22.   Order merchandise and supplies for faculty and staff online as needed.

23.   Assist with on-line store posting and training faculty/staff on use of store.

24.   Other duties as assigned.

 

Skills:

·         Ability to think independently and function as a team.

·         Excellent verbal and written skills.

·         Highly motivated to work with a variety of people – students, parents, faculty, staff, vendors, etc.

·         Keen customer service skills and ability to remain calm under pressure.

·         Microsoft Office: Excel, WORD, Outlook.  Bookkeeping and accounting skills preferred.

 

On Campus

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Events