Career Opportunities

Located in the heart of Houston, off the grassy banks of Buffalo Bayou, St. Thomas High School is the oldest Catholic boy's school in Texas. St. Thomas is a premier college preparatory high school with an outstanding work environment and is always looking for dedicated faculty, administrators and staff.

Resumes for any position are always welcome; they will be kept on file and should we feel that your qualifications meet the needs of a specific position, we will contact you. St. Thomas has excellent employee benefits, competitive salaries and educational opportunities as well as a truly congenial atmosphere.

2014 - 2015 SCHOOL YEAR

Alumni Relations & Annual Fund

Accountability: Immediately responsible to the Vice President for Advancement.
Duties in Alumni Relations:

  • Responsible for building and maintaining relationships with St. Thomas alumni, including growing their involvement with and commitment to the school.
  • Serve as liaison between the school and Alumni Association for reunions, social events, board activities, etc.
  • Attend monthly Alumni Association board meetings to represent the school’s interests.
  • Cultivate alumni individuals as benefactors for the school in conjunction with the President, Vice President for Advancement and Director of Planned Giving & Major Gifts.
  • Coordinate the annual St. Thomas Golf Tournament with the Tournament chairs, the Director of Special Events & Volunteer Coordinator and the Business Office.
  • Assist the Alumni Association and the Director of Special Events & Volunteer Coordinator with planning and executing Casino Night, Reunion Weekend and other events that bring alumni to campus.
  • Work with the Director of Special Events & Volunteer Coordinator to plan new and fresh events for Alumni both local and in key cities.
  • Maintain an up-to-date mailing list and current files for all alumni.
  • Research and share information on alumni and alumni family deaths, representing the school at wakes and funerals of alumni and/or their immediate family members.
  • Provide information to assist the Director of Communications with content for a variety of communication mediums.
  • Manage the school’s brick paver program.
  • Other duties as assigned.

Duties for Annual Fund:

  • Develop an Annual Fund calendar by April 30th of the prior year for approval by the Vice President for Advancement. The calendar plans Annual Fund events, mailings, collections, etc.
  • Participate in the selection process for Annual Fund chairs for parents, alumni and others.
  • Provide leadership to Annual Fund volunteers through recruitment, training, supervision and evaluation.
  • Execute direct mailings for Annual Fund; prepare specific letters for each segment.
  • Coordinate Annual Fund current parent and alumni phon-a-thon solicitations and strategies.
  • Make a number of solicitation or stewardship calls each month and manage the stewardship process of the Annual Fund.
  • Coordinate with Special Events & Volunteer Coordinator to assist with Basilian Tradition Breakfast, July 4th Block Party, Goodness Discipline & Knowledge dinner and other events associated with Annual Fund.
  • Prepare weekly reports for Vice President of Advancement.
  • Analyze Annual Fund by segment and prepare end-of-year report by June 30 of each year.
  • Assist in other advancement-related events and programs as needed.
  • Other duties as assigned.

Required Skills and Qualifications:

  • Bachelor’s degree in Business Administration, Public Relations, Human Resources or related field of study or commensurate experience.
  • A minimum of four years of experience in alumni relations, public affairs or external affairs preferred.
  • Demonstrated accomplishment in fostering relationships with volunteers.
  • Excellent communication and interpersonal skills.
  • Ability to work collaboratively and courteously with many constituents.
  • Proven ability to develop strategy, implement programs and build consensus and involvement.
  • Ability to organize events, handle multiple details and complete many tasks simultaneously.
  • Capable of prioritizing to meet deadlines.
  • Ability to work independently but more importantly in a team environment.
  • High professional and ethical standards, ability to handle confidential information.
  • Ability to work evenings and weekends as needed. Required events include Auction, Round Up, Golf Tournament, Hall of Honor/Sports Hall of Fame Induction, Alumni Weekend events, and a variety of other Advancement Office and school events.
  • Strong written, verbal and organizational skills.
  • Experience with Raiser’s Edge fund raising software a plus
This is a full-time, year-round non-exempt position.

Administrative Assistant

Accountability:    Immediately responsible to the Director of Athletics


  • Reads incoming mail and routes phone calls and messages for Athletic Director.
  • Composes and sends routine correspondence via email, mailings or hard copies to                                                                teachers.
  • Files student records, schedules appointments and keeps the director’s calendar.
  • Assists in updates to the Athletic Department website in the areas of game schedules, date changes, rosters, coaching staff information and other items as assigned by the director.
  • Maintains team rosters and group email lists such as students by class, by sport, etc.
  • Organizes team travel arrangements with head coach and Athletic Director, ensuring school vehicle access or alternative arrangement through log system and hotel/airline reservations.
  • Delivers and retrieves occasional game equipment, rentals, printing materials, etc.
  • Creates materials for various sports registrations, special events, notices, parent mailings, banquets etc.
  • Coordinates/organizes sports banquets, senior nights, and other special events.
  • Coordinates/organizes gates workers.  Requests money boxes from Business Office for all home games.
  • Handles assigned duties for programs and events.
  • Schedules necessary officials, coaches and camp payrolls, etc. as requested by the director and in conjunction with the Business Office.
  • Assures the business and financial affairs of the Athletic Department are in compliance with Operating Processes & Procedures. 
  • Reviews monthly Profit & Loss statements by department and reports discrepancies to the Business Office in a timely manner.
  • Reviews 2401 account monthly with the Business Office to assure accuracy of income and expenses.
  • Attends meetings and records minutes as assigned by Director.
  • Manages athlete registration and records necessary for TAPPS compliance.
  • Represents Athletic Department in compliance with Magnus Health and student athlete clearance to play.
  • Manages purchase order, check request, deposits & invoice payment processes for Athletic Dept.
  • Coordinates collection of all necessary paperwork and forms for summer camps.
  • Manages supply inventory for entire athletic department. 
  • Works with Business Office assure compliance of coaching contracts and associated hire paperwork for all sports, along with VIRTUS.
  • Assists Booster Club with all printed material needs for monthly meetings.
  • Provides back-up and cross-trained assistance to other departments as requested (Front Office, Dean’s Office, Business Office, etc.)
  • Participates with all Faculty and Staff in supporting Round-Up, Auction, July 4th, Freshman Orientation, Open House, and other events as requested.
  • Other duties as assigned.

Note:  This is a 12-month, 40 hour per week position.

Accounts Receivable Manager
Job Duties:
Manages Accounts Receivable programs for major revenue sources including capital campaign, tuition and fundraising.

Tuition Program:

  • Prepares invoices and statements for tuition and fees for annual and semi-annual payment plans.
  • Collects on accounts by sending reminders and communicating with customers via phone, email, or mail.
  • Records payments by entering them into accounting and educational software.
  • Prepares cash and check payments for bank deposit.
  • Reconciles the accounts receivable software and educational software to ensure that all payments are accounted for and properly posted.
  • Researches any discrepancies by reconciling checks, invoices, receipts and deposits. This may be required daily, weekly or monthly depending on time of year.
  • Provides regular reports to Vice President of Finance on families that are past due, with amount owed and recap of efforts and responses.
  • When appropriate, works with families that require special payment plans and collections programs.
  • Generates monthly, quarterly and annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity.
  • Manages collection program for NSF checks.

Capital Campaign:

  • Receives and records pledge payments and straight gifts for multi-million dollar capital campaign.
  • Maintains pledge tracking spreadsheets including pledge payment schedule, donor list, and pledge roll-forward.
  • Creates and maintains shadow file in accounting software to provide reporting and assure reconciliation.
  • Enters pledges, pledge payments and straight gifts into accounting software and reconciles with pledge reports to assure all pledges and payments are properly accounted for.
  • Runs credit card payments and tracks pledge payments made via credit card.
  • Reconciles monthly with Advancement Office software to assure that pledge payment reminders are accurate.
  • Identifies pledges that are in arrears and works with Advancement Office to assure the donors are communicated with in a timely manner.
  • Develops an early detection plan for identifying those not making pledge payments in time for corrective action.
  • Reconciles and prepares reports weekly, monthly and quarterly for various constituencies including leadership, lending institutions, Finance Committee of the Board, etc.
  • Works with Advancement Office to assure that pledge reminders are sent consistently and on time each month.
  • Advises President, Vice President of Finance and Vice President for Advancement of significant large new pledges and straight gifts in a timely manner.
  • Prepares cash and check payments for bank deposit.
  • Assists in organization of Accounts Receivable files in preparation for annual audit.

Other Duties:

  • Manages bi-annual permit to exam collections (collection of unpaid student tuition, athletic fees, library fines and IT fees.)
  • Performs collections and reconciliation for several smaller fundraisers and revenue sources including Auction, Summer School tuition, Booster Club Magazine, Directory Ads, Athletic Fees, etc.
  • Assists Accounting Manager with Round Up ticket accounting process.
  • Responsible for helping to provide accounting and banking services at major fundraisers: Auction (Saturday night), Round Up (Sunday), Golf Tournament, July 4th Celebration (holiday), Alumni Tailgate and Style Show. Some additional work outside of typical work hours may include Open House, Registration Night, and other school events where collections may take place.
  • Participates in a dynamic and forward-thinking Business Office environment where teamwork takes precedence and support of the School and Community is vital.
  • Reconciliation skills required.
  • Other duties as assigned.

Skills/Qualifications: Organization, Accounting, Data Entry Skills, General Math Skills, Financial Software, Analyzing Information, Attention to Detail, Thoroughness, Reporting Research Results, Verbal Communication.

Note:  This is a 12-month, 40 hour per week position.


Individual positions may have specific instructions on how to apply. If so, follow those directions. If you are applying for a teaching position, download a St. Thomas Teacher Application form. If you are applying for a staff position, download a St. Thomas Staff Application for employment. Both applications are in Adobe Acrobat PDF format. Mail your completed application along with your cover letter, resume, and salary history to the address below. No Phone calls accepted.


Career Opportunity
St. Thomas High School
4500 Memorial Drive
Houston, TX 77007

St. Thomas High School is an Equal Opportunity Employer and considers all candidates for employment equally regardless of race, color, national origin, sex, age or handicap. Because of its status as a religious entity, the school may consider the candidate's religious affiliation in its employment decisions, consistent with State and Federal law.

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