Volunteer Sign-Up

We are happy to see your interest in volunteering for our STH community. Throughout the school year, we have different activities in which you can participate in. We need YOU! For a full list of event & dates, click here for all volunteer opportunities. Please continue to check back for more details.

Leadership

2025-2026 EXECUTIVE BOARD

STH Mothers’ Club Calendar 2025-2026

All General Meetings will be held in Fellowship Hall on the Joplin Campus.
Meetings available in person or via Zoom.
Mass occurs in the STH Chapel on the second floor directly above the Rotunda.

STH Mothers’ Club Meeting Minutes

STH Mothers’ Club Newsletters

• August 8, 2025
• August 17, 2025
• August 24, 2025

STH Mothers’ Club Standing Committees 2025-2026

AUCTION CO-CHAIRS

ROUND UP CO-CHAIRS

STYLE SHOW CHAIRS

Homecoming 101

October 10, 2025 – Football Game

October 11, 2025 – Homecoming Dance

1. What is Homecoming (also called “HOCO” by the students)?
   • Homecoming at St. Thomas is a traditional weekend celebrating our football team and the camaraderie intrinsic to being an STH Eagle.  It will include a Varsity home game, complete with the Homecoming Queen coronation at halftime. The weekend peaks on Saturday, with a school dance for all grades.
2. How can I learn more about admission to the game and dance?
   • Parents should always refer to our school calendar for an overview of events ahead. 
   • Football Games (including HOCO)
     • All game tickets are sold through our website.  The link is here.
     • Note: Students automatically have free admission to athletic games with ID.   Our sister school students also have this same privilege. (St. Agnes, Duchesne, and Incarnate Word Academy).
     • Homecoming football game has a special option:  Our students may have a date accompany them to the game at no extra charge. This is only for our Homecoming game.
   • Dance:
     • Dance tickets for Homecoming (and Jr./Sr. Prom) are sold through our online STH store on a limited basis. When they go live, students/parents will receive immediate notice and the link.
     • Tickets are only sold up until the day before the dance at noon.  No tickets are sold/offered at the doors.
3. What safety precautions will the dance provide, and how do they impact our son?
   • We utilize dance ‘lock-ins’ to keep students safely at our dance until the dance is almost over. This allows parents to have some reassurance of their child being at the dance as promised. A lock-in means that the dance doors no longer will accept new guests 30 minutes after the dance begins, and will not release guests until 30 minutes prior to the dance’s end time.  (Example: A dance that begins at 8:30 and ends at 11 pm, would have a lock-in window from 9:00-10:30.)  We also have several Houston Police Department officers on site the night of the dance.
4. May my son invite the guest of his choice from any school, or must his date be from a Catholic sister school?
   • Students are welcome to invite a date from any school, or even from another city or town. All we ask is that she abide by our dress code, which is shared and highlighted by our Student Activities team when homecoming information is provided each year.  All variations of STH dress codes are publicized in our yearly handbook, found at this page.
5. May young men from other schools attend the game and Dance?
   • Our games are open to all people, and we welcome visitors. Our dances are exclusive to our young men and their dates, as well as our invited sister schools. Please reach out to our Student Activities director for questions.
6. Do STH students buy the traditional mums for their dates at Homecoming?
   • It is common, but not required. Our school’s parent-based Music Guild takes great pride in creating beautiful mums and armbands to sell on a limited basis. More information can be found on the bottom of this page. For questions, please email musicmums.sth@gmail.com.
7. What suggestions would be best for parents who want to help ensure the best homecoming possible for their son?
   • These are some simple suggestions:
     • Ask your son if he prefers to go with a date, or with his buddies from school (“stag”). Both options are common and popular.
     • Consider what he’d like to wear; our homecoming dance is semi-formal, and sport coats are not required. If he brings a coat, he’ll be asked to check it in, so the best idea may be to wear dress pants, a tie and a dress-shirt, plus dress shoes and socks.
     • Ask him if he’d like to buy his date, if applicable, a corsage or flower wristband. These are not required, but some students still practice this tradition.
     • In terms of sustenance, our dance will have light snacks and refreshments, but we recommend that students eat beforehand to keep up their energy. Because our dance uses a ‘lock-in’ and will shut the doors 30 minutes after the start time, we urge you to ensure that dinner plans are completed in time for him and his friends/date to make it to the dance on time.
     • Tickets are only available online before the dance, as mentioned in question 2. 
8. Would it make sense to have some form of group transportation, like a party bus or limo to transport my son and his pals?
   • Unfortunately, this is not permitted for reasons that pertain to safety. We encourage students to drive with their friends and park at our garage, or be dropped off by their parents.
9. Does my son need to bring anything, and does his date need to bring anything?
   • The best accessory is your son’s school ID, which will make the entry process into the dance much faster. His date should focus on bringing as little as possible. Handbags and coats are required to be checked at our Coat Check. The Coat Check is overseen by parent volunteers. If an item is checked, it can be accessed as necessary throughout the night, but remains checked until its owner departs from the dance.
10. What happens if my son or his date need to go home during the lock-in?
    • Students would need to talk to any adult at the dance, and our Dean’s Office representative would ensure safety measures are followed for true emergencies. If not an actual emergency, our lock-in is enforced fully.

If you’d like to support our students by serving as a chaperone or volunteer, please visit this page, which will offer volunteer opportunities and much more.

All About Mums & Armbands

Every year, the Music Guild volunteers create beautiful Homecoming mums and armbands for Eagles and their dates. These creations are tangible memories that symbolize school spirit and friendship. Traditionally, mums and armbands are worn to the Homecoming football game. If you are interested in purchasing these for Homecoming, here are some tips:

• Check our Eagle Store listings often to purchase early, before they sell out.
• If you need to plan for the cost or specific availability dates, please contact musicmums.sth@gmail.com with questions.
• Click here if you’d like to see sample pricing and photos.
• Be sure to note the pick-up instructions when you purchase, so that nothing is left to chance when homecoming night arrives.

Auction 101

 

Q:   What, when, and where is the St. Thomas Auction?

A:   The STH Auction & Gala is a major fundraiser for St. Thomas High School, benefitting our current and future students.

The 2025 Auction is on Saturday, November 8, 6:00 p.m., at the historic St. Thomas High School campus.

 Q:   What’s the format of the Auction?

A:  We will feature a Silent Auction and Big Board at a Cocktail Party, starting at 6:00pm, followed by a Seated Dinner and Live Auction.

Then…the party starts! We’ve hired a fantastic band, “Breakfast at Tiffany’s,” so plan to stay and dance the night away! 

It’s A Celebration 125 Years in the Making

—and you don’t want to miss a single minute of it.

Q:   How can I sponsor and/or buy a table or tickets?

A:   A variety of Table and Sponsorship Levels will be available for purchase. To purchase a table and access sponsorship information click here.

Q:   How can I help make the Auction a success?

A:   If you have something to donate, access the donor form here, and contact an Auction Chair listed below with your auction item donation information and ideas.

Q:   What’s the Jewelry Raffle?

A:   Purchase your chance to win a beautiful piece of jewelry. A description and a photograph will be available soon.  Only 100 raffle tickets ($100 each) will be sold. You do not have to be present to win.

Q:   What’s the Golden Ticket?

A:   Purchase your chance to take home the Live Auction item of your choice. You get first pick of all the Live Auction items. You must select the Live Auction item you want when you purchase your ticket.

Q:   How can I support the Wine & Spirits Pull?

A: We are planning an exciting Wine Tasting Event benefitting the Wine & Spirits Pull.

Watch the Mothers’ Club Newsletter for more info.

Q:   How can I help the Auction Committee?

A:   Sign up for volunteer opportunities [Sign Up Genius COMING SOON!]. You can learn more about volunteer opportunities at of the All Committee Volunteer Meetings, scheduled for 11:30am on:

August 21 – 11:30am-1:00pm (Fr. Reuss Community Room, St. Basil Hall)

September 25 – 11:30am-1:00pm (Fr. Reuss Community Room, St. Basil Hall)

October 23 – 11:30am-1:00pm (Fr. Reuss Community Room, St. Basil Hall)

Q:   How is Auction information/updates communicated?

A:   Keep an eye out for the Auction newsletter, communicated via Big Red News, which is emailed on Wednesdays. Also, attend Auction All-Committee meetings, and Mothers’ Club meetings in August, September and October (dates announced via Big Red News).

Click here for the Auction and Gala webpage

2025 Auction & Gala Chairs

Angie Clinton (threeclintons@sbcglobal.net)

Janna Moore (jannamoore@sbcglogal.net)

Round Up 101

Q:        What is St. Thomas High School Round Up?

A:        Round Up is one of the “Big 3” fundraising events held annually by the St. Thomas community.  One of the oldest traditions at St. Thomas, Round Up is a “Community-wide” event run by current parents and Alumni.  Round Up began in 1927 as the “St. Thomas Bazaar” and became an annual tradition in 1945. Over the years, the season and name may have changed, but not the desire to bring together friends and the entire St. Thomas community to celebrate what makes us special.  As a fundraiser, all proceeds go to the STH Scholarship Fund which in turn goes directly to the boys as STH provides financial assistance to approximately one third of our students!

Held every year on the first Sunday of March, this year’s Round Up is scheduled, for Sunday March 2, 2025 (12pm-6pm).  

Q:        What is a “Quota” and why is that all my son is talking about now?

A:        The Raffle component of Round Up is how the largest portion of the scholarship money is raised, with each student responsible for selling at least a “quota” (15 books) of raffle tickets. Collectively, the students are challenged to reach a particular goal of total ticket sales to earn incentives such as t-shirts, school outings, and school holidays!

Q:        How much do raffle tickets cost and what can be won?

A:        Raffle tickets sell for $5 each, or a book of tickets (4 tickets per book) sells for $20.  Students are encouraged to sell tickets however they can – to family, friends, and neighbors, at your church, etc. – and the school provides opportunities for the students to sell tickets by volunteering for phone-a-thons to call alumni or by providing contact lists for alumni that live in your zip code.

Q:        How can I help make the Round Up a Success?

A:        What remains is the same this year for Round Up is that we need YOUR help. Everyone has a role to play in making Round Up a success.  There are all kinds of ways to help; little, big, you choose!  Learn all about the ways you can help at the first Round Up meeting –

Round Up Meetings

Meeting #1: Tuesday, January 28, 2025, 6:00pm – Cemo Auditorium

Meeting #2: Thursday, February 27, 2025, 6:00pm – Cemo Auditorium *MANDATORY*

Round Up: Sunday, March 2, Noon to 6:00 p.m.

Q:        Who should I contact to get involved and where can I get more information about Round Up?

A:        Any of the Round Up Chairs would be happy to answer any questions or suggest ways to get involved!

For Round Up 2025 Please contact:

• Tiffany Davila – Food Court – tldavila@gmail.com
• Irma Rodriguez – Food Court – irmaerodz@gmail.com
• Cristina Negron – Carnival – cristinanegron@yahoo.com
• Maria Guzman – Carnival – mguzman1208@yahoo.com
• Holly Veech – Big Red Market – hveech@att.net
• General Contact – stheaglesroundup@gmail.com

Stay tuned for more information to come! Click here for Round Up Home page.

Style Show 101

St. Thomas Style Show & Luncheon

When:  April 25, 2025

Where: River Oaks Country Club

Who is invited?  All parents and friends of St. Thomas.  This includes all grades!

Who participates in Style Show & Rose Ceremony:  Senior boys and their moms.

What will volunteers do?  Decorations, reservations, check-in, Silent Auction & Mystery Bag Solicitations, assist mom and son models, and much more!

What is the Style Show?

The Style Show luncheon has been a STH tradition for 50+ years. The senior boys will showcase their various interests such as leadership, sports, theatre, band, hobbies, etc. The senior moms model the new Spring fashion styles from Dillard’s. The senior Men of St. Thomas biographies will be read as they strut down the runway stage.  Senior boys write endearing letters to their moms. Each senior reads his letter to his mother and then presents her with a red rose. The event wraps up with the boys singing their alma mater and then taking one last walk together around the runway while grinning ear to ear & wearing a baseball cap from the university they plan to attend!

COME AND JOIN US IN THIS  TRADITION:  WHETHER IT IS VOLUNTEERING, PARTICIPATING, ATTENDING OR ALL OF THE ABOVE!  Limited Tables & Tickets available.

General Questions: eaglesstyleshow@gmail.com 

Questions & additional info:  Gretchen Penny | 713.341.5556 or gretchen.penny@sths.org

THE MOTHERS’ CLUB of ST. THOMAS HIGH SCHOOL
4500 Memorial Drive Houston, Texas 77007

BYLAWS
Last revised: March 2025

ARTICLE I
NAME

The name of this organization shall be the Mothers’ Club of St. Thomas High School.

ARTICLE II
PURPOSE

The purpose of the Mothers’ Club is to provide a vehicle through which mothers or guardians of the
students may be able to assist the Basilian Fathers, faculty, and staff in furthering the students’
spiritual, academic, cultural and athletic development. All activities of the Club must meet with
the approval of the Club Moderator who shall be appointed by the President of the school.

ARTICLE III
MEMBERSHIP

The membership of the Club shall consist of mothers or guardians of students who are registered for
that school year in St. Thomas High School.

ARTICLE IV
THE BOARD

The Board shall consist of the Executive Board, the Immediate Past President, Chairpersons of
Round-Up, Style Show and Auction, Staff Liaison, and the Club Moderator.

The Executive Board shall consist of five officers: President, Vice President, Communications
Secretary, Recording Secretary, and Treasurer.

Only the Executive Board has voting rights; three members of the Executive Board present and voting
constitutes a quorum.

In the event one of the five officers is unable to complete her term as an officer, the Club Moderator
shall call a special meeting. The Club Moderator, the Staff Liaison, and the Executive Board will
appoint a person to fill the vacancy. This appointee will be announced at the next Mothers’ Club
General Meeting or via electronic communications as needed.

ARTICLE V
DUTIES

Section 1. Executive Board: The duty of the Executive Board members is to develop the Mothers’ Club
Annual Budget, approve all expenditures, and establish and oversee committees to conduct the work
of the Mothers’ Club.

Section 2. President: It shall be the duty of the President to preside at all the meetings and
perform all other duties pertaining to the office, including but not limited to the following:

● The President shall serve as the official representative of the Mothers’ Club.
● The President shall serve on the Selection Committee.
● The President shall appoint all committee chairpersons, with the assistance of the Vice
President and the Executive Board.
● The chairpersons of Auction, Style Show and Round Up, (Current Big 3 chairs), shall be
appointed by the current school President in collaboration with the Mothers’ Club President, Staff
Liaison, the Club Moderator, the Immediate Past President, and the current Big 3 chairs. This
process will be conducted at a time that would allow for the committees to begin their work in a
timely fashion related to their event. The newly appointed chairpersons shall be responsible for
appointing the chairpersons of their respective sub-committees.
● The President may also appoint chairpersons from time to time to coordinate unscheduled events
and/or newly established programs or functions.
● The President shall communicate with the Principal and Club Moderator on a regular or as needed
basis regarding issues that impact or directly relate to the Mothers’ Club.
● The President, in conjunction with the Recording Secretary, shall schedule a meeting space with
the school for all General and Executive Board Meetings and events of the Mothers’ Club.
● The President shall facilitate the Christmas Gift Fund in coordination with the Club
Moderator.
● The President shall collaborate with the Communications Secretary on the weekly newsletters
and other communications as needed.
● The President shall serve as an Administrator and Moderator of social media accounts.
● The President shall serve on the Board of the Mothers’ Club as the Immediate Past President in
the school year following her term as President.

Section 3. Vice President: It shall be the duty of the Vice President to preside in the absence of
the President and to perform all duties pertaining to the office, including but not limited to the
following:

● The Vice President will assist the President in the performance of the President’s duties.
● The Vice President shall assist the President regarding committee chair appointments.
● The Vice President is responsible for maintaining the Mothers’ Club Volunteer Spreadsheet which
should include contact information for all Chair positions.
● The Vice President shall create electronic sign ups for all Mothers’ Club volunteer
opportunities. All sign ups for Mothers’ Club events must be administered through the Mothers’ Club
administrative account, not personal accounts.
● The Vice President is responsible for maintaining the electronic storage (Google Drive) of all
pertinent information regarding Mothers’ Club meetings and events. The Vice President shall update,
distribute and collect all documents and photos for every event chaired by the Mothers’ Club.
● The Vice President shall work with the Christmas Decorations Chair and oversee the Christmas
decorating, removal, and storage around the school in conjunction with the Principal, the
Maintenance staff, and volunteers.
● The Vice President is responsible for organizing a Maintenance Staff Appreciation Luncheon in
the early spring.
● The Vice President shall review and maintain the Bylaws.

Section 4. Communications Secretary: It shall be the duty of the Communications Secretary to
conduct all general correspondence as directed by the President and Club Moderator, and to perform
all duties pertaining to the office, including but not limited to the following:

● The Communications Secretary shall send grade-level communications including email blasts and
social media outlets.
● The Communications Secretary shall also be responsible for collecting, organizing and reporting
news from the Mothers’ Club to the Director of Communication in the Office for Advancement. This is
done on an as needed basis throughout the school’s calendar, generally weekly in the form of an
electronic newsletter.
● The Communications Secretary is responsible for maintaining the Mothers’ Club distribution
list(s) and social media account members, including adding families that have enrolled and removing
families that have withdrawn.
● The Communications Secretary shall serve as an Administrator and Moderator of social media
accounts.

5. Recording Secretary: It shall be the duty of the Recording Secretary to keep true and accurate
minutes of all monthly General Meetings, Board Meetings and Executive Board Meetings, and to
perform all duties pertaining to the office, including but not limited to the following:

● The Recording Secretary shall be responsible for creating and modifying the agenda for all
General Meetings and events with the approval of the President.
● The Recording Secretary may assist the President in scheduling meeting space with the school
for all General Meetings, Board Meetings and Executive Board Meetings of the Mothers’ Club.
● The Recording Secretary shall confirm all guest speakers for General Meetings.
● The Recording Secretary shall be responsible for providing Mothers’ Club documents to the
Advancement Office staff to be posted on the Mothers’ Club website as approved by the President.
● The Recording Secretary will oversee the Welcome Tea and First Day of School Breakfast Chairs..
● The Recording Secretary is responsible for writing all Thank You notes for special events and
standing committee chairs, guest speakers and others on an as needed basis.

Section 6. Treasurer: It shall be the duty of the Treasurer to act as the liaison with the school’s
Business Office to assure proper stewardship of Mothers’ Club funds, and to perform all duties
pertaining to the office, including but not limited to the following:

● The Treasurer is responsible for working with the President prior to the start of the school
year to create a budget for all Mothers’ Club activities. The Treasurer will relay budget
information to the Vice President and to all Special Event Chairpersons.
● The Treasurer is responsible for approving all income and expenses associated with all Mothers’
Club events.
● The Treasurer shall keep accurate copies of all receipts and disbursements.
● A Treasurer’s Report shall be received from the Business Office once a month and reported to the
Executive Board at the monthly Executive Board Meeting.
● The Treasurer, along with the Hospitality Committee, is responsible for coordinating
refreshments for all General Meetings, Board Meetings, and Executive Board Meetings.
● The Treasurer shall serve as the Zoom Liaison at General Meetings. Both the President and the
Zoom Liaison will have access to the credentials.
● The Treasurer is responsible for coordinating with the Front Office to provide a New Teacher
Luncheon.

Section 7. Past President: The Immediate Past President shall be a member of the Board, and perform
all duties pertaining to the office, including but not limited to the following:.

● The Immediate Past President shall serve as a general consultant and resource person to the
Mothers’ Club.
● The Immediate Past President shall serve as an Administrator and Moderator of social media
accounts.
● The Immediate Past President shall serve as the Facilitator of the Selection Committee.
● The Immediate Past President shall act as the liaison with Tom’s Moms.

Section 8. Auction Chairs: The Auction/Gala Chairs shall coordinate the annual event, usually held
in November, with their duties including but not limited to the following:

● Choose a theme for the Auction/Gala with proper approval by the school President and Vice
President for Advancement, which will be incorporated into all aspects of the event, including
printed, written, and electronic materials and publications, and decorations.
● Auction/Gala Chairs are responsible for working with the STH Communications department
to produce written information and publications to promote the event. The Chairs are responsible
for ordering all printed materials for this event. They shall submit all written information
promoting the Auction/Gala to the Advancement Office for inclusion in school publications. This
information should also be sent to the Communications Secretary for inclusion in the Mothers’ Club
communications.
● Plan and host kick off for Auction/Gala in the spring to generate enthusiasm and participation
of the greater St. Thomas community.
● Assemble a committee to help with the Auction/Gala and hold regular meetings throughout the
year.
● Work hand in hand with the Advancement Office to inform not only current parents but also alumni
and previous donors of the Auction/Gala event and possible underwriting opportunities.
● Solicit items, along with Live, Big Board and Silent Auction Chairs, for auction and raffle.
These items may be solicited directly from donors or purchased using donated funds, with the
approval of the Staff Liaison. They may be raffled individually or combined as part of a gift basket.
● Plan, prepare, decorate, and host the Auction/Gala to benefit the overall St. Thomas
Community.
● During the event season and immediately following, at least one representative shall attend
all Executive Board Meetings and General Meetings, and events to promote the Auction/Gala and
update the Mothers’ Club on the status of the event.

Section 9. Round Up Chairs: The Round Up Chairs shall coordinate with the Vice President for
Advancement to plan and execute the annual school festival called Round Up. Round Up is a time for
the St. Thomas family to come together and celebrate the culmination of the raffle ticket sales that
raise funds for tuition assistance. Round Up is usually held on the first Sunday in March. The
Chairs’ duties include but are not limited to the following:

● Recruit individual booth chairs and administrative chairs to plan, organize, and execute Round
Up.
● Coordinate logistical needs with the Vice President for Advancement.
● May coordinate with the Student Activities Director to choose a student designed t-shirt for
Round Up.
● Provide good financial stewardship of Round Up. Provide expense reducing and revenue increasing
strategies while ensuring a fun, community building event. Solicitation of donations for all
aspects of Round Up is encouraged so as to increase the funds raised for tuition assistance. This
includes soliciting sponsorships and donations for Round Up.
● Work with the Vice President for Advancement to publicize Round Up to students, parents,
alumni, middle schools, parishes, other St. Thomas donors and media contacts.
● Coordinate all Round Up volunteers by scheduling and executing at least 2 planning meetings
(with refreshments) and providing written or electronic materials needed to organize Round Up. These
materials include checklists, instructions, supply lists, volunteer lists, and wrap up.
● Provide leadership to plan, organize, and execute the main areas at Round Up: Food and Beverage
Booths, Eagle’s Court, Carnival Games/Kids’ Games, and Big Red Market.
● Chairs are responsible for working with the STH Communications department to produce written
information and publications to promote the event. They shall submit all written information
promoting Round Up to the Advancement Office for inclusion in school publications. This information
should also be sent to the Communications Secretary for inclusion in the Mothers’ Club
communications.
● During the event season and immediately following, at least one representative shall attend all
Executive Board Meetings and General Meetings and events to promote Round Up and update the
Mothers’ Club on the status of the event.

Section 10. Style Show Chairs: The Style Show Chairs shall coordinate the annual St. Thomas Style
Show event each spring with their duties including but not limited to the following:

● Coordinate with the Vice President for Advancement and Staff Liaison, a fashion show featuring
the senior men and their moms and/or guardians. Chairs may choose to work with consultants and/or
local retail establishments and vendors to help secure clothing, makeup, and hair styling for the
fashion show. This may include several meetings with the model moms or guardians to discuss
expectations and choose appropriate clothing for the show.
● Choose a theme for the Style Show with proper approval by the school President and Vice
President for Advancement, which will be incorporated into all aspects of the event, including
printed, written, and electronic materials, publications and decorations. Style Show chairs are
responsible for ordering all printed materials for this event. They shall submit all written
information promoting the Style Show to the Advancement Office for inclusion in school publications.
This information should also be sent to the Communications Secretary for inclusion in the Mothers’
Club communications.
● Plan and host kick off for Style Show to generate enthusiasm and participation of senior
students and families.
● Secure a venue for this event with the approval of the Vice President for Advancement which can
accommodate a seated lunch, has an area for check-in, a reception, silent auction, and has room for
a runway, along with dressing areas for all models. Work closely with the venue representative to
select the food and drink menu, and to plan seating layout and other details for the event.
● Assemble a committee to help with the Style Show and hold regular meetings throughout the year.
● Solicit items, along with Silent Auction Chairs, for silent auction and mystery bags. These
items may be solicited directly from donors or purchased using donated funds, with approval from
the Staff Liaison. Chairs shall circulate the Big Red Market at Round Up to solicit donations from
vendors. Chairs may also choose to sell mystery bags including smaller items, or any other vehicle
to raise money to benefit the overall St. Thomas community.
● During the event season and immediately following, at least one representative shall attend
all Executive Board Meetings and General Meetings and events to promote the Style Show and update
the Mothers’ Club on the status of the event.

ARTICLE VI
SELECTION COMMITTEE AND RATIFICATION PROCESS

Section 1. The Selection Committee will be made up of five graduating senior mothers, with
preference given to the current Mothers’ Club officers, plus the current Mothers’ Club President, the
immediate Past President, the Club Moderator, the Staff Liaison, the school Principal and school
President, for a total of eleven voting members.

Section 2. The Immediate Past President, in cooperation with the current Executive Board, shall
appoint the Selection Committee. Members of the Selection Committee must maintain strict
confidentiality.

Section 3. Nomination candidates shall be entertained from the following individuals: any St.
Thomas Mothers’ Club member willing to self-nominate. The Immediate Past President shall announce
self-nominations and application deadline, no later than the February General Meeting. Such
candidate shall provide to the Selection Committee a completed application form along with a full
resume of accomplishments both in the school and in the greater community, two letters of
recommendation, and a photo. Applications will be considered in the following preferential order:
1) Mothers’ Club Candidates of current juniors 2) Mothers’ Club Candidates of current sophomores
who have an older son who attended St. Thomas 3) All other St. Thomas Mothers’ Club members. The
strong preference for Executive Board membership is the selection of applicants from the first
category with St. Thomas leadership experience, committed to the mission of St. Thomas High School.

Section 4. The Selection Committee will slate one candidate for each of the five officer positions of
the Executive Board. Any discussions within the selection committee must be kept confidential both
during the selection timeframe and afterwards.

Section 5. The immediate Past President shall be the facilitator of the Selection Committee.

Section 6. All final selections must be by unanimous vote of the Selection Committee, and kept
confidential until ratification.

Section 7. A member may not serve consecutive terms as President, but may serve two consecutive
terms in other officer positions. Any member serving on the Executive Board may not serve on the
Selection Committee if the member nominates herself for consideration on the Executive Board for
the following year.

Section 8. Ratification of the Slate of Officers of the Incoming Executive Board will take place
within the Selection Committee and the announcement of the slate will take place at the April
General Meeting and installation of these officers shall take place at the May luncheon.

ARTICLE VII
STANDING COMMITTEES/POSITIONS

Standing committees and positions are as follows and may be updated as needed by the Executive
Board. Descriptions are found on the Mothers’ Club website.

Admissions Liaison
Booster Club Liaison
Cookie Break Chair
Dance Chaperone Chair
Drama Guild Liaison
Eagle Angels Chair
Eagle Elves
Eagles Basket Chair
Teacher Treats Chair
Hospitality/Properties Chair
Mentor Moms Chair
“Moms in Prayer” Chair
Music Guild Liaison
Social Events Chair
Forensics Guild Liaison
Tom’s Moms Liaison (Immediate Past President)

ARTICLE VIII
EVENT CHAIR POSITIONS

Event chair positions are as follows and may be updated as needed by the Executive Board.
Descriptions are found on the Mothers’ Club website.

Welcome Tea
First Day of School Breakfast
Back to School Night
National Honor Society Induction
College Fair
National Merit Recognition
Father/Son Mass
Christmas Decorations
Mother/Son Mass
Christmas Luncheon
Academic Awards
Spring Luncheon
Junior
Ring Ceremony
Baccalaureate Bash

ARTICLE IX
MEETINGS

Section 1. The Mothers’ Club Executive Board Meetings time and frequency shall be determined by the
Executive Board.

Section 2. The Mothers’ Club General Meetings shall occur nine times during the school term on
dates designated by the President in conjunction with the Executive Board and Club Moderator.

Section 3. The President may call special meetings of the Board as needed. A special meeting may
also be called by the majority vote of board members present at any regular meeting.

Section 4. Twelve members, in person and/or virtually, in addition to a majority of the Executive
Board, shall constitute a quorum for any General Meeting of the Club.

ARTICLE X
BUDGET

The St. Thomas Business Office will allocate a budget based on student population, however, the
Mothers’ Club will be run as an expense of the school, not as its own separate entity. The Mothers’
Club Treasurer will submit ALL recommendations for deposit or disbursement to the school’s Business
Office and the Club Moderator. The Mothers’ Club budget shall be managed to ensure a break-even profit
and loss statement at each school year’s end.

ARTICLE XI
AMENDMENT

These Bylaws shall be reviewed every January and may be altered, amended, or replaced by a majority
vote at any Board Meeting of the Mothers’ Club, then presented and approved at the next General
Meeting by a majority vote, provided that such changes were proposed at the previous meeting of the
Club.

Revision 3/4/2025

Forms

Click the links below to access the downloadable forms:

• Tax Exempt Form
• STH Reimbursement Form – PDF 
• STH Expense Reimbursement Request Form – Excel
• Executive Board Self-Nomination Form

Tom’s Moms

Welcome to Tom’s Moms! As parents of St. Thomas students, each of us appreciated the camaraderie and support of other mothers as we prayed, worked and socialized together on events in support of St. Thomas High School and our sons. This organization offers an opportunity for mothers of alumni to stay in touch with the activities, spirit and development of the school.

The Tom’s Moms come together four times a year to enjoy social activities. Tom’s Moms will also support the school by volunteering at events such as Back to School Night, Mother Son Mass, Christmas Decorating and Round Up.